Funding

The Graduate and Professional Student Senate (GPSS) is a major source of funding for graduate and professional student organizations. The amount of direct monetary support is dependent on the current GPSS budget. In general, GPSS supports events, activities, and student groups that are inclusive of all graduate and professional students.

Your group should apply for funding! Please find the Funding Guidelines, Funding Application, and Reimbursement Procedures attached below. Make sure to read and understand the Guidelines before applying for funding. Failure to obey the guidelines can result in a loss of funding awarded by GPSS.

Find out more about the GPSS Funding Committee here.

Who do we fund?

  • Events/organizations that bring together students from a variety of graduate and professional schools
  • Events/organizations that affect graduate and professional relations with administration and the media
  • Events/organizations that build relationships with the local and/or global community outside of Yale

How much do we fund?

Generally, we aim to fund $3.50 per Yale graduate/professional student event attendee. This allows us to fairly distribute money received from schools to their constituents. The cap that the GPSS Funding Committee can award is $1250. If your event requires more than $1250 from GPSS, your event must first be reviewed by the Funding Committee before it is brought before the general senate assembly.

What else is the GPSS Funding Committee looking for?

  • Strong advertising: This will help ensure the success of the event and make sure our limited funds are well spent.
  • Shop around: Your application is much more convincing if you can show the Funding Committee that you have looked for the best price on food/flyers/location. You can often work out deals with caterers and venues. Detailed budgets are also extremely helpful.
  • Get funding from other sources: It is critical that you apply for funding from other sources. Here are some potential funding sources:
    1. The McDougal Center (for groups and events including graduate students)
    2. The Yale College Council (for groups and events including undergraduate students)
    3. The Office of International Students and Scholars (for multicultural groups and events)
    4. Academic/administrative departments, offices, and programs applicable to your group or event
    5. Alumni of your group
    6. Businesses that have an interest in your group or event, or would like to advertise at your event
    7. Outside organizations, universities, clubs, etc. who have an interest in your group or event, or whose members are invited to participate in your group or event

What are the GPSS Funding Committee hearings?

Applications are received by the Funding Committee via email at yalegpssfunding@gmail.com. These applications are accepted and reviewed in cycles with due dates on the 1st and 15th of every month for funding hearings on the second and fourth Tuesday of everyone month. These are the funding cycles:

FALL 2013

Cycle

Application Due Date

Hearing Date

1

September 15

September 24

2

October 1

October 8

3

October 15

October 22

4

November 1

November 12

5

November 15

December 3 (due to Thanksgiving Break)

6

December 1

December 10

SPRING 2014

Cycle

Application Due Date

Hearing Date

1

January 15

January 28

2

February 1

February 11

3

February 15

February 25

4

March 1

March 25 (due to Spring Break)

5

March 15

March 25

6

April 1

April 8

7

April 15

April 22

At least one graduate/professional student from the applicant group must attend their group’s funding hearing. Note that the Senate Chambers are housed in GPSCY along with Gryphon’s Pub, and due to this, no one under the age of 21 will be allowed entrance to the building.

You must submit your completed application for a due date corresponding to a funding hearing BEFORE your proposed event. If the funding hearing that you plan to attend is less than 2 weeks before your proposed event, your right to appeal a funding decision will be waived.

How do I receive my funding?

The GPSS treasurer will be notified of all approved funding as well as any stipulations to these amounts (i.e. $200 for food, $50 for flyers). Please contact the treasurer with your reimbursement request form (see below), and he/she will reimburse your applicable receipts/invoices up to the amount of GPSS funding allowance.

Note that all reimbursement request forms must be received within 30 days of the proposed event. Late forms will not be accepted. All reimbursement checks must be cashed within 60 days after the check has been issued. All checks will be canceled after 60 days and late checks will not be reissued.

All applications and related requests should be submitted to the Committee email address: yalegpssfunding@gmail.com